Services & Departments

External Health Services and GP requests for patient information

Please provide a written request for specific information, with patient consent to either:

Fax:        (03) 4215 1242

Email:    This email address is being protected from spambots. You need JavaScript enabled to view it.

Ph:         (03) 4215 1170

Freedom of Information

Under the Freedom of Information Act 1982, the public can access their health records. 

Charges associated with requests include:

• $32.70 application fee
• 20 cents per page photocopying/printing charge
• $10 postage charge, if applicable
• Other charges may apply 

The application fee is waived for applicants who can provide a photocopy of their certified Social Security card (i.e. pension or healthcare card). 

Application form

Download: FOI Request and Authorisation Form

Please contact the FOI Office on 4215 1168 or This email address is being protected from spambots. You need JavaScript enabled to view it. to arrange to collect or be mailed the form, or to discuss an application.  

Part II Statement

Under the Freedom of Information Act 1982 (Vic) (the Act) Barwon Health is required to publish a statement under Part II of the Act demonstrating how we make information readily available to the public.

Please find our Part II statement here.

Time of birth

If you are seeking a birth date and time, this can be provided without going through Freedom of Information, on a typed Time of Birth letter. Please contact our FOI Office on 4215 1168 or email This email address is being protected from spambots. You need JavaScript enabled to view it. and this can be arranged. 

Photo proof of ID will be required and a charge of $10 applicable. Fee will be waived for people who hold a healthcare or pension card.

My Health Record

Barwon Health is linked with the My Health Record and electronically sends patients' discharge summaries and medication information to those patients who have a registered My Health Record. From 1 February 2019, a My Health Record will be created for every eligible Australian who has chosen not to opt out by the deadline of 31 January 2019.

Patients can visit www.myhealthrecord.gov.au to find out more. Patients who need extra support can call the Helpline on 1800 723 471.

Family Violence Information Sharing Scheme (FVISS) and Child Information Sharing Scheme (CISS) Requests

Any request for the release of information pertaining to the above schemes must be done so by an authorised Information Sharing Entity (ISE) and/or Risk Assessment Entity (RAE). The requesting authorised person/agency will need to be verified prior to the release of information under these schemes.

To request information under one of these schemes please complete this document and email your request to This email address is being protected from spambots. You need JavaScript enabled to view it.