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Barwon Health / Research

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How to Prepare an Application

An application is required for any proposed research project including Quality Assurance (QA), quality improvement, or audit activities, where there is an intention to publish or otherwise present the data beyond the hospital staff. Applications are assessed by RDU and relevant committees to ensure they meet ethical, governance, regulatory, legal, budget and resource requirements.

RDU recommends talking to your Manager and Head of Department early about your intended research project. This ensures any concerns they may have can be ironed out, and that you have their support when it comes to ethics and governance application time.

RDU only accepts applications via ERM (Ethics Review Manager).

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To prepare an application, follow these steps:


Step 1. Contact RDU to discuss and plan your research project application

RDU is here to help you plan your research project and submit your application. Email us at [email protected] and a member of the RDU team will get back to you within 24 hours. 

To help us provide you with the best support, please include in your email:

  • the research question you want your project to answer
  • a brief description of the project (3 - 5 sentences)
  • attachments of any documents you already have underway
  • your phone number
  • your Barwon Health reference number in your enquiry (if you have a current application)

Need to check the level of risk of your project? Click here to download the Level of Risk Checklist

New to research and not sure where to start? Click here for a handy video

Want to submit your application at the next HREC meeting? Click here for HREC meeting dates


Step 2. Apply for a Barwon Health Reference Number

All research applications submitted to Barwon Health for review must have a Barwon Health reference number. To generate a Barwon Health Research Reference Number, click here.

Please ensure that your Barwon Health reference number is included within your application (as the local reference), and in all correspondence with RDU.


Step 3. Follow the application process that suits your research type

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Last Modified: Wednesday, 12 June 2024